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The implementation of project management software is a very important project in itself. Its success is vital if the organisation is to reap the benefits of having an advanced project management system in place.
PCS Pty Ltd has consultants available to assist with or manage the implementation process from start to finish. Our consultants follow Primavera Systems' certified implementation methodology to ensure the highest standards are maintained throughout the project.
Implementation Process
Step 1 - Project Management Needs Assessment
The purpose of this step is to establish expectations for the project, as agreed by both parties. Once objectives and expectations are in place a project team needs to be identified and roles assigned to relevant team members for each step of the process.
The needs assessment will enable us to define the following:
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Business requirements in line with the areas of the Project Management Body of Knowledge (PMBOK) that you want to implement. |
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Project management and software training needs. |
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Project management culture building needs. |
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Technical system requirements. |
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An implementation plan and schedule. |
A Needs Assessment report will be produced for client review and approval.
Step 2 - Design
This step involves creating a Standard Project Controls Document that will describe the roles, processes, reports, system configurations and training requirements necessary to support your business needs. A project management system will be designed in conjunction with our consultants. The implementation plan will be updated to reflect any changes identified during the design steps.
Step 3 - Create a Prototype
This step will demonstrate how the project management system can meet the objectives set out previously in Step 1, and allow processes to be refined where necessary.
PCS will collect information from current client projects and transfer this information into the system. The newly created prototype will run through a typical monthly cycle of transactions including adding and modifying projects, updating targets and simulating data from external sources.
Earlier hardware requirements will be reviewed for each user as well as the server dimensions.
Step 4 - Conduct Pilot
Following client approval of the prototype a pilot operation will be prepared which will enable a number of users to work with the new system using familiar data and terminology. This will allow users to be ensured that processes will work adequately.
Team members will be required to attend training prior to the pilot, using client-specific data. This training will be based on those roles set out earlier in Step 1.
During the pilot processes can be refined to better suit objectives, as real project data will be used. Alterations to process will be documented and implemented before the pilot is completed to ensure they are adequate.
At the completion of the pilot the client will be requested to assess the systems performance throughout the pilot period.
Step 5 - Rollout
A rollout schedule will be developed. This will involve training with specifically developed workshops to suit the client's business processes.
At the completion of training the rollout will begin. During this time PCS will endeavour to ensure that all processes are functioning as planned.
Step 6 - Assess and Monitor Results
A formal assessment of lessons learned and results achieved will be carried out. PCS will also provide ongoing support for users at the conclusion of the rollout.
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